SCENARIO: The proposal of Dr. Jolo Van Clyde S. Abatayo, the Director of Libraries of Saint Michael College of Caraga, to establish an Archives that will focus on the institutional as well as the religious records and documents of the Saint Michael Church was approved by the administration and the Diocese of Butuan. There is already a vacant area in the library where he can transform it into an archive.
RESEARCH EVIDENCE
Dr. Abatayo conducted a survey regarding the existing documents and records of the institution and the Church. He also determined and analyzed through a research the historical, fiscal, enduring, administrative, and cultural values of the records and documents. Furthermore, he conducted an appraisal or an assessment if the records and documents are worthy to be archived and preserved.
Fortunately, based on his research and assessment, he found out the there is a lot of relevant records of SMCC and the Church that needs to be preserved and archived. He also found out that 40 percent of the resources are partially damaged and need restoration, while the others are still in good condition and need maintenance.
LOCAL EVIDENCE
Dr. Abatayo scanned and evaluate the available records and documents. SMCC alone has documents and records like the memorandum of agreements, permits, accrediting agencies certifications, written historical reports, development plans, important institutional manuals, relevant documents of the former administrators, and many more.
Moreover, the Saint Michael Church has massive records and documents like files on congregations and conferences, Church historical resources, church publications, memoirs, records on evangelical proceedings, bibles, and other important religious documents and records
PROFESSIONAL KNOWLEDGE
According to Monsignor Bienvenido Betaizar, the President of SMCC, it is really necessary to put up archives because the institution itself has significant records and documents that must be protected and preserved. He even emphasized the relevance of the Church’s documents/records as the eye-openers and instruments for enlightenment for the next generations. He heartily gave Dr. Abatayo his full approval and support about this endeavor because he strongly believes that when we preserve what we have today, we can help shape the future.
Also, Archbishop Antonio J. Ledesma told Dr. Abatayo personally that the Church especially the Diocese of Butuan needs to provide a sanctuary and haven of the important records and documents of the Church. He even sent a letter to him expressing his gratitude and excitement about this project.
These two individuals really helped Dr. Abatayo in identifying the records and documents that will be housed in the archives. They easily provided the available documents and records because they also have been keeping these resources for a very long time already and it’s about time to preserve and keep them safe in an archive.
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